Probatus Labs · Demonstration
RFQ → Quotation
From messy customer requests to reviewable quotations.
Step 1 · Incoming RFQ
This is what actually arrives.
A PDF attached to an email. Free-text descriptions, no part numbers, no internal SKUs — the shape of request a distributor receives dozens of times a week.
Atlas Engineering GmbH
Industriestraße 47, 40210 Düsseldorf, Germany
Request for quotation
RFQ-2026-01482
- Date
- 12 September 2026
- Required by
- 10 October 2026
- Currency
- EUR
- Incoterms
- DAP Düsseldorf
Please quote for the following. Delivery to Düsseldorf. Confirm lead times with your offer.
| Item | Description | Qty |
|---|---|---|
| 1 | Stainless steel ball valve 2" | 60 pcs |
| 2 | Pressure gauge 0–16 bar | 25 pcs |
| 3 | PTFE gasket DN50 | 100 pcs |
| 4 | Pneumatic actuator | 12 pcs |
| 5 | SS316 elbow DN50 | 60 pcs |
| 6 | Butterfly valve DN80 with lever | 24 pcs |
| 7 | Hex bolts M12 x 60, A4 | 650 pcs |
Regards,
Procurement, Atlas Engineering GmbH
What a person does with this today
- 01Read the request and work out what each line means
- 02Find each item in the catalogue
- 03Check stock and lead times
- 04Look up this customer's agreed pricing
- 05Apply quantity breaks and check margin
- 06Build the quotation and have it reviewed
Steps 2 to 5 are mechanical and repeat on every request. Steps 1 and 6 need judgement. That split is what the workflow below is built around.
Have a workflow worth fixing?
Tell us how the process works, where it breaks down, and what your team currently does manually.
Everything in this demonstration was generated. No figure here represents a real business, customer or result.